change email signature microsoft outlook

#Change email signature microsoft outlook how to#

Hyperlinks: To include clickable links to your website, LinkedIn profile, or other online platforms, highlight the text you want to link and click the hyperlink icon. Images: If you want to include your company logo or a personal image, click the image icon in the toolbar and insert the image from your computer. You can format the text using the toolbar options, such as font, size, color, and alignment. Text and Formatting: Type your desired signature text in the text box. Whether you're editing an existing signature or creating a new one, you'll see a text box where you can input and format your signature. If you want to change an existing signature, select it from the list of available signatures on the right side. In the Email Signatures window that appears, you can create a new signature or edit an existing one. Under the 'Compose messages' section, find the 'Create or modify signatures for messages' option.

Scroll down to the 'Compose messages' section. In Outlook 2016, 2019, or Outlook for Microsoft 365: This will take you to the settings related to your email account. In the Outlook Options window, click on the 'Mail' tab on the left-hand sidebar. Select 'Options' at the bottom of the left-hand menu. If you are using Outlook 2016, 2019, or Outlook for Microsoft 365: Ensure that you are logged in to the email account for which you want to change the signature. Launch Microsoft Outlook on your computer. Now, let's get into the steps to change your signature in Outlook. Rebranding: Your company may have undergone rebranding, requiring a new signature design. Seasonal Greetings: To add a festive or seasonal touch to your emails during holidays or special occasions. Personalization: You might want to tailor your signature for different recipients or email contexts. Updates: Your contact information, job title, or company details may have changed.

Why Change Your Email Signature in Outlook?īefore we dive into the 'how,' let's briefly discuss the 'why.' There are several reasons why you might want to change your email signature:

#Change email signature microsoft outlook how to#

In this step-by-step guide, we'll show you how to change signature in outlook with ease. If you're using Microsoft Outlook for your email communications, you may want to change your signature from time to time to keep it fresh and up-to-date. It provides recipients with essential information about you and your organization while adding a touch of professionalism to your emails. Your email signature is like your digital business card. How to Change Your Signature in Outlook: A Step-by-Step Guide